35 Other Ways to Say Said in Writing (With Examples)

This article offers 35 alternative ways to say said in writing, along with their meanings, best uses, and examples, to help you communicate more meaningfully and effectively.

What Does Said in Writing Mean?

Said in writing is typically used to indicate that a statement, piece of information, or communication has been formally recorded or documented in the text. This could refer to anything from a letter or email to a memo or contract. It’s a way of confirming that something has been officially communicated in a written format, offering clarity, permanence, and proof of communication.

When to Use Said in Writing

You would use said in writing when you want to emphasize that a statement or agreement has been recorded in text, especially in formal or professional settings. It can be used to verify information, highlight clarity, or acknowledge that something has been officially documented.

Is It Professional/Polite to Say Said in Writing?

Yes, using said in writing is often professional and polite, particularly when you need to refer to official communication or ensure that a point is recorded. However, depending on the context, it might come across as a bit stiff or formal. In more casual settings, you may prefer softer or more conversational alternatives.

Pros and Cons

Pros:

• Clear and formal: Perfect for professional or legal contexts.
• Verifies: Ensures that something has been formally acknowledged or agreed upon.
• Respectful: Offers a tone of recognition and validation.

Cons:

• Can sound rigid: In informal contexts, it may come across as overly formal.
• Might seem repetitive: If the message is already clear from the previous context, it may not be necessary.
• Less personal: Doesn’t add much warmth or empathy to the conversation.

Said in Writing Synonyms:

• Documented in writing
• Outlined in the letter/email
• As per the written record
• Confirmed in writing
• As stated in the document
• As written in the contract
• Mentioned in writing
• Referred to in writing
• Outlined in writing
• Outlined in the documentation
• As per the written communication
• Recorded in the message
• Included in the email
• As indicated in the written communication
• Specified in the letter
• Put in writing
• Expressed in writing
• Noted in writing
• Clarified in writing
• Set down in writing
• Confirmed via email
• Shared in writing
• Detailed in writing
• Written in the notes
• Articulated in writing
• Mentioned in the correspondence
• Outlined in the document
• Recorded in the report
• Verified in writing
• As stated in the memo
• Expressed in the message
• Provided in writing
• Outlined in the summary
• Noted down in writing
• Highlighted in the report

Documented in writing

Meaning:
A formal way to say that something has been captured and recorded in a written format.

Explanation:
This phrase emphasizes that a statement or agreement has been officially written down for records or reference.

Example:
As previously documented in writing, the deadline for submission is Friday.

Best Use:
Ideal for legal or professional communications where records are important.

Worst Use:
In casual, informal conversations where formality isn’t needed.

Tone:
Professional and formal.

Outlined in the letter/email

Meaning:
Refers to information that has been specifically detailed in a written communication.

Explanation:
This phrase adds clarity that something has been explicitly included in an official written document.

Example:
The terms of the agreement are outlined in the email I sent earlier.

Best Use:
When referring to something laid out clearly in a written document.

Worst Use:
In informal settings, where a simpler phrase would suffice.

Tone:
Clear, formal.

As per the written record

Meaning:
Refers to something that has been officially recorded in writing.

Explanation:
This phrase reinforces the idea that the information has been officially documented for future reference.

Example:
As per the written record, we agreed on a 10% discount for bulk purchases.

Best Use:
When verifying something documented in an official record.

Worst Use:
In informal or friendly conversations.

Tone:
Formal, authoritative.

Confirmed in writing

Meaning:
Indicates that something has been verified or validated in written form.

Explanation:
This phrase assures the recipient that the information has been acknowledged and validated through text.

Example:
Your appointment has been confirmed in writing by our HR department.

Best Use:
When acknowledging official confirmation or validation.

Worst Use:
In more casual contexts, confirmation might be enough.

Tone:
Polite, formal.

As stated in the document

Meaning:
Refers to a statement or piece of information that is explicitly written in a specific document.

Explanation:
This phrase is often used in professional or legal contexts to cite specific information from a document.

Example:
The budget allocation is stated in the document we shared with the team.

Best Use:
In formal communication where the source document is crucial.

Worst Use:
When referring to informal messages or chats.

Tone:
Professional, precise.

As written in the contract

Meaning:
Used to refer to something that is specifically stated or agreed upon in a contract.

Explanation:
This phrase is useful in legal and professional contexts where agreements or stipulations need to be cited.

Example:
As written in the contract, you’re responsible for the project’s delivery within 30 days.

Best Use:
For contracts, agreements, and legal references.

Worst Use:
In casual situations where a contract is not involved.

Tone:
Legal, formal.

Mentioned in writing

Meaning:
A softer way to indicate that something has been noted or referenced in written form.

Explanation:
This phrase is more conversational but still highlights that something has been referenced in writing.

Example:
As mentioned in writing, we will be closed for the holiday next week.

Best Use:
When you want to reference written communication without being overly formal.

Worst Use:
In situations where you need a more formal or legal tone.

Tone:
Casual, friendly.

Referred to in writing

Meaning:
Indicates that something has been mentioned or pointed to in written form.

Explanation:
This phrase suggests that the information was referenced in a document, email, or other written communication.

Example:
The proposal was referred to in writing by the project manager.

Best Use:
When referring to previous written communications.

Worst Use:
When referencing oral discussions or informal messages.

Tone:
Professional, neutral.

Outlined in writing

Meaning:
A formal way of saying something has been clearly explained or outlined in writing.

Explanation:
This phrase is typically used in legal or formal contexts to emphasize that something is formally documented.

Example:
The guidelines for the project are outlined in writing in the official report.

Best Use:
When needing to emphasize clarity and formality in documentation.

Worst Use:
In informal or personal settings.

Tone:
Legal, formal.

Outlined in the documentation

Meaning:
Indicates that something has been specifically written down in a set of documents.

Explanation:
This phrase is commonly used in business or legal contexts to refer to details included in documents.

Example:
All the procedures are outlined in the documentation provided to the team.

Best Use:
When referring to detailed procedures or instructions in official documents.

Worst Use:
For informal or brief communication.

Tone:
Formal, informative.

As per the written communication

Meaning:
Refers to a message or correspondence that has been sent and recorded in writing.

Explanation:
This phrase is often used in professional settings to reference official communication that has been sent in writing.

Example:
As per the written communication, the project deadline has been extended by two weeks.

Best Use:
In professional emails or official communications.

Worst Use:
In casual conversations.

Tone:
Professional, formal.

Recorded in the message

Meaning:
Refers to something that has been documented in a specific written communication, such as a message or text.

Explanation:
This phrase highlights that information has been officially recorded in a message or correspondence.

Example:
The schedule change was recorded in the message sent to all team members.

Best Use:
When discussing information captured in a direct message or email.

Worst Use:
In situations where a more formal phrase like documented in writing would be more appropriate.

Tone:
Neutral, casual.

Included in the email

Meaning:
Suggests that something has been explicitly mentioned or added in an email.

Explanation:
This phrase emphasizes the inclusion of information within an email, often used in professional contexts.

Example:
The updated policy is included in the email I forwarded to you.

Best Use:
In the workplace or professional emails.

Worst Use:
In personal conversations or situations where no email is involved.

Tone:
Clear, professional.

As indicated in the written communication

Meaning:
Used to refer to something that has been pointed out or clearly stated in a written message.

Explanation:
This phrase is often used to reaffirm or clarify something mentioned in previous written communication.

Example:
The due date for the task is as indicated in the written communication I sent last week.

Best Use:
When clarifying or referring back to previous formal communications.

Worst Use:
In casual or informal conversations where a simpler phrase would be better.

Tone:
Polite, professional.

Specified in the letter

Meaning:
Refers to details or instructions that have been precisely stated in a letter.

Explanation:
This phrase is particularly useful in formal or legal contexts when referring to a letter as the source of important information.

Example:
The specific terms of your employment are specified in the letter you received.

Best Use:
In legal, professional, or formal letters.

Worst Use:
When referencing informal communications.

Tone:
Formal, direct.

Put in writing

Meaning:
Refers to making a statement official by recording it in written form.

Explanation:
This phrase is used when emphasizing that something has been written down to make it official or permanent.

Example:
We need to put in writing the details of this agreement.

Best Use:
When discussing the formalization of a verbal agreement.

Worst Use:
When you don’t need to emphasize the need for formal documentation.

Tone:
Practical, slightly formal.

Expressed in writing

Meaning:
Refers to something that has been conveyed or communicated through written words.

Explanation:
This phrase can be used when referring to the act of expressing an idea, thought, or sentiment in writing.

Example:
Your concerns were expressed in writing, and we are addressing them accordingly.

Best Use:
In situations where an idea or opinion is shared or clarified in writing.

Worst Use:
In less formal or casual settings where mentioned or stated would suffice.

Tone:
Empathetic, professional.

Noted in writing

Meaning:
Indicates that something has been acknowledged and recorded in written form.

Explanation:
This phrase is commonly used to confirm that a particular piece of information has been officially recorded or recognized.

Example:
Your feedback has been noted in writing and will be reviewed by the team.

Best Use:
In professional settings where feedback or information needs to be formally acknowledged.

Worst Use:
In casual communication, where a simple acknowledgment may suffice.

Tone:
Formal, considerate.

Clarified in writing

Meaning:
Suggests that something has been explained or made clearer through written communication.

Explanation:
This phrase is useful when referring to a situation where confusion has been cleared up or information has been made more understandable through writing.

Example:
The procedure has been clarified in writing, so there should be no further confusion.

Best Use:
When addressing misunderstandings or providing detailed instructions in writing.

Worst Use:
In informal conversations, where clarification may not require such a formal expression.

Tone:
Clear, reassuring.

Set down in writing

Meaning:
A formal way to say that something has been recorded or officially documented in writing.

Explanation:
This phrase is often used in legal or formal contexts to refer to official documentation of agreements, terms, or other important details.

Example:
The terms of the settlement are set down in writing in the final agreement.

Best Use:
When referring to legal agreements or formal documents.

Worst Use:
In casual or everyday communications.

Tone:
Legal, formal.

Confirmed via email

Meaning:
Refers to confirmation received or sent through email communication.

Explanation:
This phrase is used to specify that confirmation of something was provided or received through email.

Example:
The details of your registration have been confirmed via email.

Best Use:
In professional or business-related email communications.

Worst Use:
In casual, face-to-face conversations.

Tone:
Professional, polite.

Shared in writing

Meaning:
Refers to information that has been communicated through a written document or message.

Explanation:
This phrase highlights that something has been shared with others in a written format, such as a report, email, or memo.

Example:
The project requirements were shared in writing with the team last week.

Best Use:
When discussing the sharing of important information in formal settings.

Worst Use:
In informal discussions or casual messages.

Tone:
Professional, direct.

Detailed in writing

Meaning:
Indicates that something has been thoroughly explained or broken down in written form.

Explanation:
This phrase suggests that a topic or set of instructions has been presented in great detail through writing.

Example:
The plan for the upcoming project is detailed in writing in the report.

Best Use:
When providing comprehensive details in a formal report or document.

Worst Use:
In casual or personal conversations where a brief mention would suffice.

Tone:
Thorough, formal.

Written in the notes

Meaning:
Refers to something that has been documented in notes, often used in informal or semi-formal settings.

Explanation:
This phrase is commonly used when referring to details or information captured in a set of notes, which can be less formal than other types of written documentation.

Example:
The important points from the meeting are written in the notes I sent earlier.

Best Use:
When referring to information captured in meeting notes or informal documents.

Worst Use:
When you need a more formal or official reference.

Tone:
Informal, straightforward.

Articulated in writing

Meaning:
Suggests that something has been expressed or communicated clearly and coherently through written text.

Explanation:
This phrase is useful when referring to well-expressed written content that conveys an idea or point effectively.

Example:
The concerns were articulated in writing, and we will address them in the next meeting.

Best Use:
When emphasizing clear, well-structured written communication.

Worst Use:
When referring to informal, brief messages.

Tone:
Thoughtful, clear.

Mentioned in the correspondence

Meaning:
Refers to something that has been referred to or briefly talked about in a written communication.

Explanation:
This phrase is often used to refer to details or information that have been brought up in a letter, email, or memo.

Example:
The deadline for submission was mentioned in the correspondence I sent last week.

Best Use:
When referring to something that has been casually noted in a previous communication.

Worst Use:
When the information is more important or needs to be explicitly highlighted.

Tone:
Neutral, polite.

Outlined in the document

Meaning:
Refers to information that has been presented or summarized in a written document.

Explanation:
This phrase is used when discussing important points or steps that have been organized and presented in a formal document.

Example:
The responsibilities of each team member are outlined in the document you received.

Best Use:
When referring to the contents of a formal document, such as a report, proposal, or contract.

Worst Use:
When referring to less formal written communication, where a simpler term like mentioned might be more fitting.

Tone:
Professional, precise.

Recorded in the report

Meaning:
Indicates that information has been officially documented in a report or other formal written document.

Explanation:
This phrase is used to refer to details that have been systematically recorded in a report, which is often used in professional or academic contexts.

Example:
All findings from the survey have been recorded in the report for review.

Best Use:
When referring to the contents of a formal report or official document.

Worst Use:
In casual conversations or less formal situations.

Tone:
Formal, detailed.

Verified in writing

Meaning:
Suggests that something has been checked and confirmed through written communication.

Explanation:
This phrase is used when emphasizing that information has been officially confirmed or verified in written form.

Example:
Your attendance at the meeting was verified in writing by the HR department.

Best Use:
In formal situations where verification or confirmation is needed, such as contracts or official documents.

Worst Use:
In casual exchanges where verbal confirmation would suffice.

Tone:
Professional, clear.

As stated in the memo

Meaning:
Refers to something that has been declared or officially noted in a memo.

Explanation:
This phrase is typically used in corporate or professional settings when referencing specific details mentioned in a memo.

Example:
The meeting time was stated in the memo sent to all employees.

Best Use:
When referring to formal communications like memos or internal corporate documents.

Worst Use:
In informal or casual communications.

Tone:
Direct, formal.

Expressed in the message

Meaning:
Suggests that something has been communicated or conveyed through a message, typically written.

Explanation:
This phrase is commonly used to highlight the delivery of specific information or sentiments through a message.

Example:
Your concerns were expressed in the message you sent earlier.

Best Use:
When referring to the content of a formal or casual message.

Worst Use:
In situations where mentioned or stated would suffice for brevity.

Tone:
Friendly, clear.

Provided in writing

Meaning:
Refers to information that has been supplied or shared in written form.

Explanation:
This phrase can be used when offering or sharing information through a written format, such as an email, letter, or report.

Example:
The meeting details have been provided in writing for your reference.

Best Use:
When referring to the formal sharing of information.

Worst Use
In informal contexts, where a simpler phrase like sent or shared might work better.

Tone:
Professional, informative.

Outlined in the summary

Meaning:
Indicates that key points or details have been provided or clarified in a summary.

Explanation:
This phrase is often used when referring to an organized summary, which can be used in business, academic, or professional contexts.

Example:
The major changes to the policy were outlined in the summary you received last week.

Best Use:
When referring to the main points in a formal summary.

Worst Use:
In less formal settings, where a phrase like mentioned or noted would suffice.

Tone:
Clear, structured.

Noted down in writing

Meaning:
Refers to something that has been written down or recorded for future reference.

Explanation:
This phrase can be used to describe the act of documenting something in writing, often in informal contexts such as meeting notes or personal records.

Example:
The decisions made during the meeting were noted down in writing.

Best Use:
In informal settings or when discussing personal notes.

Worst Use:
When a more formal expression is needed, such as recorded or documented.

Tone:
Casual, informal.

Highlighted in the report

Meaning:
Refers to something that has been emphasized or given special attention in a report.

Explanation:
This phrase is used to point out something that has been made prominent or specifically mentioned within a report.

Example:
The key performance metrics are highlighted in the report for easy reference.

Best Use:
In formal business or academic reports when focusing on critical points.

Worst Use
In less formal or conversational settings.

Tone:
Professional, focused.

Conclusion

Finding the right words can transform your communication, making it more effective, empathetic, and memorable. Whether you’re writing a professional email, crafting a formal report, or simply seeking to convey your message with more warmth, these 35 alternatives to saying said in writing give you a wide range of options.