35 Ways to Say “When Is a Good Time” Professionally

What Does “When Is a Good Time” Mean?

“When is a good time?” is a casual way of asking when someone is available or when it would be convenient for them to engage in an activity, such as a meeting, call, or discussion. It implies that you respect their time and want to coordinate in a way that works for both of you.

While simple, the phrase can sound a bit informal or imprecise in a professional context. By using more nuanced alternatives, you convey a higher degree of professionalism and respect for the other person’s time.

When to Use “When Is a Good Time”

You should use alternatives to “When is a good time?” in scenarios where you are scheduling a meeting, requesting time for a conversation, or coordinating efforts. It’s important to show professionalism, flexibility, and consideration for the other person’s busy schedule. These phrases are particularly helpful in formal emails, messages, or face-to-face communications where clarity and politeness matter.

Is It Professional/Polite to Say “When Is a Good Time?”

Yes, it can be professional depending on the context, but it may sound more casual than you intend in formal or corporate settings. It’s a polite way of asking, but more sophisticated phrases can ensure you come across as more professional and respectful.

Pros and Cons of “When Is a Good Time”

Pros:

• Simple and clear.
• Easy to understand.
• Expresses consideration for the other person’s schedule.

Cons:

• May sound too casual for formal or corporate settings.
• Lacks a sense of specificity, which can confuse.
• Can sound repetitive if overused.

When Is a Good Time Synonyms:

• “Could you let me know your availability?”
• “What time works best for you?”
• “When would be a convenient time for you?”
• “Do you have time to meet on [date]?”
• “Would [day/time] work for you?”
• “Please let me know when you are free.”
• “What time is good for you?”
• “Let me know your preferred time.”
• “Would you be able to meet on [day/time]?”
• “Can we find a time that works for both of us?”
• “Would you have time for a call at [time]?”
• “Can we schedule a time that suits you?”
• “Let me know when you’re available.”
• “Can we lock in a time to meet?”
• “Would it be possible to set up a time for us to connect?”
• “What time would you recommend?”
• “Let me know what works for you.”
• “When can we arrange a time to meet?”
• “Please let me know when you are available for a discussion.”
• “Could you share your availability for a meeting?”
• “What time would be most convenient for you?”
• “I’m happy to work around your schedule; when might you be available?”
• “Would a specific time on [day] work for you?”
• “When is your schedule open for a brief meeting?”
• “Please suggest a time that works for you.”
• “Would you prefer [time slot] or [time slot]?”
• “When do you think you’ll be available?”
• “Let me know when it’s convenient for you.”
• “Could we set a time to meet?”
• “Would you be able to suggest a good time for us to meet?”
• “Could you let me know when you have availability?”
• “When would be a convenient time for you to connect?”
• “Please let me know when you’re free to chat.”
• “Could we set up a time to discuss?”
• “When are you available for a brief discussion?”

“Could you let me know your availability?”

Meaning:
Asking for the person’s open time slots.

Explanation:
This phrase is more formal and polite, requesting information on when they are free.

Example:
Could you let me know your availability for a meeting next week?”

Best Use:
When you need to know the person’s availability for scheduling a meeting or call.

Worst Use:
In a very informal setting.

Tone:
Professional, polite.

“What time works best for you?”

Meaning:
A casual yet polite way to ask about availability.

Explanation:
This phrase focuses on flexibility and accommodates the other person’s preferred time.

Example:
What time works best for you to discuss the project?”

Best Use:
When you want to be considerate of the other person’s schedule.

Worst Use:
When you need a more definitive answer.

Tone:
Friendly, and accommodating.

“When would be a convenient time for you?”

Meaning:
A more formal and polite way to inquire about someone’s availability.

Explanation:
This phrasing is especially useful in professional or client-related communication, as it shows respect for the other person’s time.

Example:
When would be a convenient time for you to meet for a quick update?”

Best Use:
n formal meetings or client interactions.

Worst Use:
In informal or casual settings.

Tone:
Respectful, formal.

“Do you have time to meet on [date]?”

Meaning:
Directly asks if the person has time for a meeting on a specific date.

Explanation:
This phrase helps narrow down availability to specific dates or time slots, making the request more concrete.

Example:
Do you have time to meet on Thursday afternoon?”

Best Use:
When you want to specify a particular date.

Worst Use:
When you’re unsure of the person’s schedule and need flexibility.

Tone:
Direct, clear.

“Would [day/time] work for you?”

Meaning:
A polite and efficient way to propose a time for a meeting or conversation.

Explanation:
This phrase is often used when suggesting a specific time, and it asks if that works for the other person.

Example:
Would Monday morning work for you to discuss the new proposal?”

Best Use:
When you’ve already identified a potential time slot.

Worst Use:
If you haven’t checked the person’s availability yet.

Tone:
Polite, professional.

“Please let me know when you are free.”

Meaning:
A straightforward request for the person to tell you their available time.

Explanation:
It’s a simple, respectful way to ask someone for their availability.

Example:
Please let me know when you are free to catch up on the project status.”

Best Use:
In emails or messages when you need a response but don’t want to impose.

Worst Use:
In situations where you need a more immediate response.

Tone:
Polite, neutral.

“What time is good for you?”

Meaning:
A less formal version of “What time works best for you?”

Explanation:
This phrase shows flexibility but with slightly more emphasis on finding a mutually convenient time.

Example:
What time is good for you to discuss the client feedback?”

Best Use:
In moderately casual business settings.

Worst Use:
In very formal contexts.

Tone:
Friendly, informal.

“Let me know your preferred time.”

Meaning:
Asking someone for their preferred time slot.

Explanation:
This phrase highlights your desire to meet at the other person’s convenience.

Example:
Let me know your preferred time for the follow-up meeting next week.”

Best Use:
When you are flexible and want to accommodate the other person’s schedule.

Worst Use:
If you need to specify a particular date or time.

Tone:
Considerate, accommodating.

“Would you be able to meet on [day/time]?”

Meaning:
A polite and formal way to propose a time for a meeting.

Explanation:
It’s more formal than simply asking “When is a good time?” and adds a level of professionalism.

Example:
Would you be able to meet on Wednesday at 2 PM to discuss the presentation?”

Best Use:
In formal meetings or with clients.

Worst Use:
In informal or casual settings.

Tone:
Professional, respectful.

“Can we find a time that works for both of us?”

Meaning:
A collaborative approach to finding a mutually convenient time.

Explanation:
This emphasizes a willingness to work together to find a solution.

Example:
Can we find a time that works for both of us to have a quick call?”

Best Use:
When scheduling collaborative meetings.

Worst Use:
When one person has a more urgent need for a specific time.

Tone:
Collaborative, accommodating.

“Would you have time for a call at [time]?”

Meaning:
Asking if someone can join a call at a specific time.

Explanation:
This is ideal when proposing a call and helps pinpoint a specific moment.

Example:
Would you have time for a call at 10 AM tomorrow to discuss the budget?”

Best Use:
When you’re arranging a phone call or video chat.

Worst Use:
When you don’t have any clear idea of the other person’s schedule.

Tone:
Direct, polite.

“Can we schedule a time that suits you?”

Meaning:
Offering the other person the flexibility to choose a time that fits their schedule.

Explanation:
This phrase is useful when you want to accommodate the other person’s availability without seeming too rigid.

Example:
Can we schedule a time that suits you for our project meeting next week?”

Best Use:
When the other person’s availability is flexible.

Worst Use:
When you need a more specific time.

Tone:
Flexible, accommodating.

“Let me know when you’re available.”

Meaning:
A straightforward and neutral way to ask about someone’s availability.

Explanation:
It’s simple, polite, and provides the other person with the flexibility to suggest a time.

Example:
Let me know when you’re available to review the contract details.”

Best Use:
When you’re not in a rush but still need to coordinate.

Worst Use:
When you need to be more specific with time.

Tone:
Neutral, polite.

“Can we lock in a time to meet?”

Meaning:
A more casual way to confirm a time for a meeting or discussion.

Explanation:
This is less formal but still professional, offering a sense of commitment to meeting at a specific time.

Example:
Can we lock in a time to meet and go over the final proposal?”

Best Use:
When you’re trying to finalize plans with someone.

Worst Use:
In very formal or rigid environments.

Tone:
Casual, cooperative.

“Would it be possible to set up a time for us to connect?”

Meaning:
A formal way to propose arranging a time for a discussion or meeting.

Explanation:
This phrasing suggests professionalism and a desire to plan.

Example:
Would it be possible to set up a time for us to connect about the quarterly review?”

Best Use:
When writing formal emails or scheduling professional meetings.

Worst Use:
In casual settings where a more relaxed approach is appropriate.

Tone:
Professional, polite.

“What time would you recommend?”

Meaning:
Asking for the other person’s preferred time or recommendation for scheduling.

Explanation:
This is an excellent way to show respect for the other person’s time and expertise while remaining flexible.

Example:
What time would you recommend for our strategy session next week?”

Best Use:
When the other person has a busy schedule you’re open to suggestions.

Worst Use:
If you need a definitive time slot right away.

Tone:
Professional, respectful.

“Let me know what works for you.”

Meaning:
A simple, open-ended request for availability.

Explanation:
This phrase conveys flexibility and a willingness to work around the other person’s schedule.

Example:
Let me know what works for you to discuss the budget proposal.”

Best Use:
When you are trying to find a convenient time for both parties.

Worst Use:
If you need a clear answer quickly.

Tone:
Friendly, and accommodating.

“When can we arrange a time to meet?”

Meaning:
A more formal alternative to asking about someone’s availability.

Explanation:
This phrasing is a bit more structured and professional, particularly useful for formal settings.

Example:
When can we arrange a time to meet and discuss the contract revisions?”

Best Use:
In formal business environments or with clients.

Worst Use:
In informal or team-oriented settings.

Tone:
Professional, formal.

“Please let me know when you are available for a discussion.”

Meaning:
A polite, formal way to request the other person’s availability for a conversation.

Explanation:
This phrase implies respect for the person’s time while expressing your intent to engage in a meaningful discussion.

Example:
Please let me know when you are available for a discussion on the new marketing strategy.”

Best Use:
In formal emails, particularly when dealing with clients or senior colleagues.

Worst Use:
In informal, collaborative team settings.

Tone:
Formal, polite.

“Could you share your availability for a meeting?”

Meaning:
A straightforward, professional request for someone’s available times.

Explanation:
This request is often used when trying to coordinate with someone who may have a tight or fluctuating schedule.

Example:
Could you share your availability for a meeting next week to discuss the project?”

Best Use:
In business emails or messages, particularly with clients or external partners.

Worst Use:
In a casual team meeting where flexibility is expected.

Tone:
Professional, neutral.

“What time would be most convenient for you?”

Meaning:
Ask the person to choose a time that suits them best.

Explanation:
This is a polite, respectful way of asking when the other person would prefer to meet, giving them full control over the timing.

Example:
What time would be most convenient for you to have a chat about the upcoming event?”

Best Use:
In customer service or client-facing communications.

Worst Use:
If you need a specific time quickly.

Tone:

Respectful, and considerate.

“I’m happy to work around your schedule; when might you be available?”

Meaning:
Demonstrates flexibility and a willingness to accommodate the other person’s availability.

Explanation:
This phrase shows that you value the other person’s time and are open to working within their availability constraints.

Example:
I’m happy to work around your schedule; when might you be available for a call next week?”

Best Use:
When working with senior management, clients, or people with busy schedules.

Worst Use:
When you have specific, time-sensitive needs.

Tone:
Professional, accommodating.

“Would a specific time on [day] work for you?”

Meaning:
Directly asking whether a proposed day and time would work for the other person.

Explanation:
This phrasing is more specific and helps you narrow down options quickly.

Example:
Would a specific time on Monday afternoon work for you?”

Best Use:
When you have a potential time in mind and want confirmation.

Worst Use:
When you don’t have any available time slots yet.

Tone:
Direct, polite.

“When is your schedule open for a brief meeting?”

Meaning:
Asking when the other person has free time for a short meeting.

Explanation:
This phrasing emphasizes the meeting’s brevity, which may make it easier for the other person to commit to a time.

Example:
When is your schedule open for a brief meeting to go over the new project?”

Best Use:
When scheduling short, important meetings.

Worst Use:
When you need to schedule a longer, more meeting.

Tone:
Respectful, professional.

“Please suggest a time that works for you.”

Meaning:
Giving the other person the opportunity to choose a time that suits them best.

Explanation:
This request is open-ended, allowing the person to decide on the most convenient time for them.

Example:
Please suggest a time that works for you to discuss the financial update.”

Best Use:
When you want to show flexibility and respect for the person’s time.

Worst Use:
When you need a more concrete answer immediately.

Tone:
Professional, flexible.

“Would you prefer [time slot] or [time slot]?”

Meaning:
Offering two-time options for the other person to choose from.

Explanation:
This is a direct yet polite way to give someone options without leaving them too many choices.

Example:
Would you prefer 2 PM or 3 PM tomorrow for the discussion?”

Best Use:
When you want to offer clear options.

Worst Use:
When the person’s availability is highly unpredictable.

Tone:
Professional, considerate.

“When do you think you’ll be available?”

Meaning:
A less formal way to ask for the other person’s time availability.

Explanation:
This question implies that the person may not have a fixed schedule but will have an idea of when they can be free.

Example:
When do you think you’ll be available to meet for a follow-up discussion?”

Best Use:
When you know the person’s schedule may vary.

Worst Use:
When you need an immediate response.

Tone:
Casual, respectful.

“Let me know when it’s convenient for you.”

Meaning:
A polite and considerate way to ask when the other person has time to meet.

Explanation:
This phrase puts the focus on the other person’s convenience and shows that you value their time.

Example:
Let me know when it’s convenient for you to have a call about the new project details.”

Best Use:
When you want to be respectful and accommodating.

Worst Use:
When you need a clear answer quickly.

Tone:
Polite, and accommodating.

“Could we set a time to meet?”

Meaning:
A clear, concise request to schedule a meeting.

Explanation:
This is a straightforward way of proposing a meeting without sounding too formal.

Example:
Could we set a time to meet and go over the quarterly results?”

Best Use:
When scheduling a regular or recurring meeting.

Worst Use:
In situations where flexibility is required.

Tone:
Neutral, polite.

“Would you be able to suggest a good time for us to meet?”

Meaning:
Ask the person to suggest a time that fits into their schedule.

Explanation:
This shows that you’re open to their availability and flexible to their preferences.

Example:
Would you be able to suggest a good time for us to meet and discuss the upcoming launch?”

Best Use:
When you have no particular time in mind but still need to schedule a meeting.

Worst Use:
When you need a more immediate response or specific timeframe.

Tone:
Respectful, and accommodating.

“Could you let me know when you have availability?”

Meaning:
Asking the person to inform you when they’re free to meet.

Explanation:
This phrasing keeps the conversation open and polite while allowing the person to suggest a time when they’re available.

Example:
Could you let me know when you have availability to discuss the new proposal?”

Best Use:
When you’re flexible but still need to schedule a meeting.

Worst Use: If the situation is urgent and you need a quick decision.

Tone:
Professional, polite.

“When would be a convenient time for you to connect?”

Meaning:
Requesting a time to connect, emphasizing the person’s convenience.

Explanation:
This phrasing shows consideration for the other person’s busy schedule and is ideal for professional settings.

Example:
When would be a convenient time for you to connect regarding the quarterly updates?”

Best Use:
When coordinating with a busy professional or client.

Worst Use:
When you need to set a meeting urgently.

Tone:
Considerate, professional.

“Please let me know when you’re free to chat.”

Meaning:
A casual yet polite request for when the person has time to speak.

Explanation:
This is a more relaxed option that still maintains professionalism. It’s appropriate for less formal business relationships or internal communications.

Example:
Please let me know when you’re free to chat about the team’s performance review.”

Best Use:
When you’re coordinating with colleagues or less formal clients.

Worst Use:
In highly formal communications.

Tone:
Friendly, polite.

“Could we set up a time to discuss?”

Meaning:
A direct and efficient way to propose scheduling a conversation.

Explanation:
This is short and to the point, making it ideal when you need to schedule a meeting quickly without extra pleasantries.

Example:
Could we set up a time to discuss the project deadlines?”

Best Use:
When you need to schedule a meeting swiftly.

Worst Use:
If you’re trying to be overly formal or accommodating.

Tone:
Direct, professional.

“When are you available for a brief discussion?”

Meaning:
Requesting availability for a quick conversation.

Explanation:
This phrase is often used when you need to schedule a short meeting. It conveys urgency but also acknowledges the need for efficiency.

Example:
When are you available for a brief discussion about the upcoming product launch?”

Best Use:
When time is limited you still need to address important matters.

Worst Use:
If the conversation is expected to be long or detailed.

Tone:
Efficient, respectful.

Conclusion