35 Other Ways to Say “Just So You Know” Professionally (With Examples)

What Does “Just So You Know” Mean?

“Just so you know” is a phrase often used to provide background information or clarification. It sets the stage for a statement that may not be crucial but is still helpful to know. However, in professional settings, this phrase can sometimes come off as too informal, so it’s best to use alternatives that maintain professionalism.

When to Use “Just So You Know”

The phrase  “Just so you know”, or its alternatives is commonly used to provide context, share information, or remind someone of something relevant. It can be used before presenting updates, changes, or details that are essential but not urgent.

Is It Professional/Polite to Say “Just So You Know”?

In most casual conversations, “Just so you know” is perfectly polite. However, in a corporate or formal setting, the phrase can sometimes feel a little too informal or blunt. Choosing alternatives can help you maintain professionalism and a polite tone in your communication.

Pros or Cons of Using “Just So You Know”

Pros:

• It’s direct and clear.
• Helps communicate updates or context.

Cons:

• Can sound a bit too informal in certain settings.
• Sometimes perceived as condescending or unnecessary.

Just So You Know Synonyms:

• “For Your Awareness”
• “For Your Reference”
• “Please Be Aware”
• “For Your Information”
• “As a Reminder”
• “Just to Keep You Updated”
• “For Your Consideration”
• “For Your Attention”
• “In Case It’s Helpful”
• “For Future Reference”
• “To Clarify”
• “Just a Heads-Up”
• “For Context”
• “To Keep You in the Loop”
• “Just to Keep You Posted”
• “To Ensure You’re Informed”
• “I Wanted to Make Sure You Knew”
• “As a Point of Information”
• “Just to Inform You”
• “I Thought You Should Know”
• “As a Courtesy”
• “I Just Wanted to Make You Aware”
• “I Wanted to Bring This to Your Attention”
• “I Thought I’d Let You Know”
• “I Want to Make Sure You’re Informed”
• “Please Note”
• “I Wanted to Pass Along”
• “I Wanted to Bring You Up to Speed”
• “Here’s What You Need to Know”
• “I Just Wanted to Keep You Informed”
• “This is Just to Keep You Posted”
• “Please Be Informed”
• “Just to Update You”
• “Wanted to Keep You in the Loop”
• “Here’s an Important Update”

“For Your Awareness”

Meaning:
This phrase signals that the following information is useful to know but not necessarily urgent.

Explanation:
Often used in professional emails or reports, it’s a polite way of making someone aware of relevant information.

Example:
“For your awareness, the meeting has been rescheduled to 3 PM.”

Best Use:
When providing updates that may not require immediate action.

Worst Use:
When the information is critical or requires urgent attention.

Tone:
Formal, polite.

“For Your Reference”

Meaning:
This phrase is often used when giving information that may not be immediately important but could be useful later.

Explanation:
It implies that the person may need this information in the future.

Example:
“For your reference, I’ve attached the project guidelines document.”

Best Use:
When sending documents or resources that someone might need later.

Worst Use:
When the information needs immediate consideration.

Tone:
Professional, neutral.

“Please Be Aware”

Meaning:
A formal way to draw attention to important information.

Explanation:
This phrase is used to ensure that the recipient acknowledges and understands the information being provided.

Example:
“Please be aware that the deadline for submissions is next Friday.”

Best Use:
When the recipient must be made aware of a rule, deadline, or detail.

Worst Use:
When the information is trivial or irrelevant.

Tone:
Direct, formal.

“For Your Information”

Meaning:
This is a direct, professional way of presenting information.

Explanation:
Often abbreviated as FYI, this phrase is widely used in business settings to share facts or updates that aren’t immediately actionable but still important.

Example:
“For your information, the client has requested a two-day extension.”

Best Use:
Sharing facts that don’t require immediate action.

Worst Use:
When the information needs to be acted on quickly.

Tone:
Neutral, straightforward.

“As a Reminder”

Meaning:
A subtle way to prompt someone about a detail they may have forgotten.

Explanation:
It’s a polite way to reiterate previous information or deadlines.

Example:
“As a reminder, the quarterly reports are due by the end of the week.”

Best Use:
When reminding someone of an upcoming deadline or event.

Worst Use:
When the information is being shared for the first time.

Tone:
Polite, and helpful.

“Just to Keep You Updated”

Meaning:
Provides an update to someone so they are kept informed.

Explanation:
This phrase is often used in professional emails to share the latest status of a project or task.

Example:
“Just to keep you updated, we’re still waiting on the final approval from the client.”

Best Use:
When giving updates on ongoing projects or discussions.

Worst Use:
When introducing new information rather than updating.

Tone:
Polite, and informative.

“For Your Consideration”

Meaning:
This phrase is used to present something for thought, though immediate action isn’t required.

Explanation:
It’s a professional way to share an idea, document, or suggestion that someone may need to think about.

Example:
“For your consideration, I’ve attached the proposed timeline for the new project.”

Best Use:
When presenting ideas or proposals for review.

Worst Use:
When immediate feedback or a decision is needed.

Tone:
Formal, polite.

“For Your Attention”

Meaning:
A polite phrase is used to bring something to someone’s notice.

Explanation:
Often used when forwarding information that requires the recipient’s awareness but not necessarily immediate action.

Example:
“For your attention, here is the revised draft of the report.”

Best Use:
When sharing details that require acknowledgment or understanding.

Worst Use:
When a decision or response is required right away.

Tone:
Neutral, respectful.

“In Case It’s Helpful”

Meaning:
Provides additional information that might be useful but isn’t crucial.

Explanation:
This phrase shows you are providing extra information that could assist someone, but you’re leaving it up to them to decide its usefulness.

Example:
“In case it’s helpful, here’s the latest version of the spreadsheet.”

Best Use:
When sharing optional resources or insights.

Worst Use:
When the information is mandatory or vital.

Tone:
Friendly, and supportive.

“For Future Reference”

Meaning:
Sharing information that may not be relevant now but could be useful later.

Explanation:
This phrase is ideal when you want to provide someone with background knowledge or context that they might need down the line.

Example:
“For future reference, we typically use this format for presentations.”

Best Use:
When preparing someone for future tasks or situations.

Worst Use:
When the information is time-sensitive or urgent.

Tone:
Thoughtful, proactive.

“To Clarify”

Meaning:
This phrase is used when providing clarification or additional details to avoid confusion.

Explanation:
It signals that you’re about to explain something further for better understanding.

Example:
“To clarify, the meeting time is now 2 PM instead of 3 PM.”

Best Use:
When there is potential confusion and you want to ensure understanding.

Worst Use:
When introducing new information rather than clarifying existing details.

Tone:
Helpful, and clear.

“Just a Heads-Up”

Meaning:
A casual way to inform someone about something they should be aware of.

Explanation:
This phrase is often used in conversational professional settings to give someone an early warning about something coming up.

Example:
“Just a heads-up, the client might request changes to the design next week.”

Best Use:
When giving informal warnings or alerts.

Worst Use:
In highly formal contexts or when the issue is urgent.

Tone:
Informal, friendly.

“For Context”

Meaning:
Provides background or supporting information for better understanding.

Explanation:
This phrase is useful when giving additional information that helps clarify a situation.

Example:
“For context, the client has been requesting updates every two days.”

Best Use:
When explaining the reasoning behind decisions or actions.

Worst Use:
When the context isn’t directly related to the topic at hand.

Tone:
Professional, clear.

“To Keep You in the Loop”

Meaning:
A friendly way to ensure someone is informed about ongoing developments.

Explanation:
This phrase is typically used to make sure someone stays up to date on a project or discussion.

Example:
“To keep you in the loop, here are the notes from our last meeting.”

Best Use:
When keeping someone informed about a collaborative effort.

Worst Use:
When the recipient doesn’t need regular updates.

Tone:
Collaborative, friendly.

“Just to Keep You Posted”

Meaning:
A polite phrase to update someone about ongoing developments.

Explanation:
It’s used to let someone know that they are being informed about the current status of something.

Example:
“Just to keep you posted, we’re still awaiting confirmation from the client.”

Best Use:
When providing updates that don’t require immediate action.

Worst Use:
When something requires urgent attention.

Tone:
Polite, and informative.

“To Ensure You’re Informed”

Meaning:
A more formal way of confirming that someone has been updated or made aware of something.

Explanation:
This phrase ensures that the recipient is aware of relevant information that could affect them.

Example:
To ensure you’re informed, the project’s timeline has been adjusted.”

Best Use:
When ensuring that someone is aware of important details for decision-making or action.

Worst Use:
When the recipient doesn’t need the information immediately.

Tone:
Formal, professional.

“I Wanted to Make Sure You Knew”

Meaning:
A polite phrase to ensure someone is informed about something important.

Explanation:
It emphasizes that you’re looking out for the other person’s knowledge.

Example:
“I wanted to make sure you knew that the meeting has been rescheduled to Friday.”

Best Use:
When you need to ensure that someone has all the necessary information.

Worst Use:
When the person already has the information or when it’s irrelevant.

Tone:
Friendly, considerate.

“As a Point of Information”

Meaning:
A formal way of introducing information that may not require immediate action is good to know.

Explanation:
This phrase is often used in formal communications to introduce facts, updates, or details.

Example:

“As a point of information, the new policy will take effect next month.”

Best Use:
In formal settings when offering general knowledge.

Worst Use:
When the information is urgent or needs immediate attention.

Tone:
Formal, respectful.

“Just to Inform You”

Meaning:
A straightforward way of letting someone know about something important.

Explanation:
This phrase is useful when sharing information that is relevant but not necessarily urgent.

Example:
“Just to inform you, the server maintenance will take place over the weekend.”

Best Use:
When conveying general information that needs to be communicated.

Worst Use:
When conveying something urgent or needing immediate action.

Tone:
Neutral, direct.

“I Thought You Should Know”

Meaning:
This phrase suggests that the recipient would benefit from knowing the following piece of information.

Explanation:
Often used to share news, updates, or reminders that the other person may need to be aware of.

Example:
“I thought you should know that the client has approved the proposal.”

Best Use:
When sharing good news or important updates.

Worst Use:
When sharing information that’s trivial or unnecessary.

Tone:
Friendly, and helpful.

“As a Courtesy”

Meaning:
A phrase often used to indicate that you are sharing something out of respect or consideration.

Explanation:
It shows that you are giving the recipient a heads-up as a matter of politeness, rather than obligation.

Example:
“As a courtesy, I’m letting you know that the event has been moved to next week.”

Best Use:
When sharing updates or changes that may impact the recipient.

Worst Use:
When no special courtesy is needed, it can sound overly formal.

Tone:
Polite, respectful.

“I Just Wanted to Make You Aware”

Meaning:
A polite way to inform someone of something relevant to them.

Explanation:
This phrase can be used to provide a non-urgent update that’s still important.

Example:
“I just wanted to make you aware that there will be a delay in processing the order.”

Best Use:
When offering information that might require attention at some point.

Worst Use:
When the recipient needs immediate action.

Tone:
Polite, considerate.

“I Wanted to Bring This to Your Attention”

Meaning:
A way of formally introducing information that you feel the other person should notice.

Explanation:
This phrase draws attention to something important and ensures the recipient is aware of the situation.

Example:
“I wanted to bring this to your attention: the client has requested some revisions.”

Best Use:
When you need to ensure someone notices important developments.

Worst Use:
When the recipient is already aware or when the information isn’t significant.

Tone:
Formal, direct.

“I Thought I’d Let You Know”

Meaning:
A casual yet professional phrase used to share information that the other person may appreciate or need.

Explanation:
This phrase introduces information that you think is important but without urgency.

Example:
“I thought I’d let you know that the product launch has been postponed until next quarter.”

Best Use:
When providing non-urgent but relevant information.

Worst Use:
When the information is essential and needs immediate attention.

Tone:
Casual, friendly.

“I Want to Make Sure You’re Informed”

Meaning:
This phrase emphasizes your effort to keep someone up to date.

Explanation:
It shows that you care about ensuring the other person has the necessary information.

Example:
“I want to make sure you’re informed that the proposal deadline has been extended by two days.”

Best Use:
When it’s important to ensure the recipient has up-to-date information.

Worst Use:
When the person doesn’t need to be informed about the matter.

Tone:
Considerate, and helpful.

“Please Note”

Meaning:
A simple and direct way of asking someone to pay attention to important information.

Explanation:
It’s an imperative phrase used to alert someone to crucial details, often used in emails or formal communication.

Example:
“Please note that the office will be closed next Monday for the holiday.”

Best Use:
When giving clear, concise information.

Worst Use:
When the information is irrelevant or overly repetitive.

Tone:
Direct, neutral.

“I Wanted to Pass Along”

Meaning:
A friendly way to share information with someone is often used in less formal communication.

Explanation:
This phrase conveys the sense of passing on important information that might benefit the recipient.

Example:
“I wanted to pass along the meeting notes from yesterday’s discussion.”

Best Use:
When sharing updates, resources, or information.

Worst Use:
When the information is urgent or requires a response.

Tone:
Friendly, informal.

“I Wanted to Bring You Up to Speed”

Meaning:
A phrase used when bringing someone up-to-date on a situation or task.

Explanation:
This expression indicates that you are catching the recipient up with relevant information they may have missed.

Example:
“I wanted to bring you up to speed on the latest project developments.”

Best Use:
When someone is being briefed on ongoing progress or changes.

Worst Use:
When the recipient is already fully informed.

Tone:
Informative, and helpful.

“Here’s What You Need to Know”

Meaning:
A direct way to introduce the essential information someone should be aware of.

Explanation:
This phrase is often used to convey important facts or updates quickly.

Example:
“Here’s what you need to know: the report is due tomorrow, and I’ll send it to you by 5 PM.”

Best Use:
When delivering key, time-sensitive information.

Worst Use:
When the person doesn’t need immediate details.

Tone:
Direct, professional.

“I Just Wanted to Keep You Informed”

Meaning:
A polite and professional way to update someone on an ongoing situation.

Explanation:
This phrase signals that you’re providing information to make sure the other person is aware of current developments.

Example:
“I just wanted to keep you informed that the shipment has been delayed.”

Best Use:
When sharing status updates or progress reports.

Worst Use:
When the information is irrelevant to the recipient.

Tone:
Polite, thoughtful.

“This is Just to Keep You Posted”

Meaning:
A way to share an update without the expectation of immediate action.

Explanation:
This phrase is used to keep someone in the loop about developments.

Example:
“This is just to keep you posted, the client is still reviewing the design.”

Best Use:
When providing ongoing updates or status checks.

Worst Use:
When the information needs to be acted upon quickly.

Tone:
Informal, supportive.

“Please Be Informed”

Meaning:
A formal way to introduce important information.

Explanation:
It’s a polite and professional way to present facts or details the recipient should be aware of.

Example:
“Please be informed that the office hours will change next week.”

Best Use:
When conveying formal, important updates.

Worst Use:
When the information is irrelevant or inconsequential.

Tone:
Formal, direct.

“Just to Update You”

Meaning:
A polite phrase to signal that you’re providing new or updated information.

Explanation:
This is commonly used to convey that something has changed or evolved, and the recipient should be aware.

Example:
“Just to update you, the marketing team has finalized the ad copy.”

Best Use:
When providing ongoing updates or changes to a situation.

Worst Use:
When the recipient already has the information.

Tone:
Friendly, and informative.

“Wanted to Keep You in the Loop”

Meaning:
A friendly and informal way to share updates, often used in less formal settings.

Explanation:
This phrase is used when you want to ensure the recipient stays informed about ongoing developments.

Example:
“I just wanted to keep you in the loop; we’ve made some progress on the project.”

Best Use:
When offering ongoing updates or news that could impact the recipient.

Worst Use:
When the recipient is already aware or doesn’t need more information.

Tone:
Casual, and helpful.

“Here’s an Important Update”

Meaning:
A straightforward way to introduce vital information to the recipient.

Explanation:
This phrase ensures that the information is understood as significant and worth the recipient’s attention.

Example:
“Here’s an important update: the launch date for the product has been moved to next quarter.”

Best Use:
When sharing critical or time-sensitive information.

Worst Use:
When the information isn’t impactful or urgent.

Tone:
Clear, direct.

Conclusion