35 Other Ways to Say “Please Be Advised” (With Examples)

Finding the right words to communicate effectively can make a huge difference in how your message is received. Using expressions like “Please be advised” is common in professional settings, but they can sometimes come across as impersonal or too formal. By exploring different alternatives, you can convey the same information while adding warmth, care, and a personal touch to your communication.

What Does Please Be Advised Mean?

Please be advised is a formal phrase often used to introduce important information or notifications. It’s typically seen in professional settings and is meant to ensure the recipient is aware of something significant. While it’s a polite way to convey a message, it can sometimes feel detached or overly formal.

When to Use Please Be Advised

Please be advised is ideal when you need to communicate something important or official in a professional setting. It works well in emails, memos, and letters where a formal tone is necessary, but you can always make your phrasing more engaging to fit the context better.

Is It Professional/Polite to Say Please Be Advised?

Yes, please be advised is generally considered polite and professional. However, it can sometimes sound stiff or bureaucratic, especially in casual conversations. If you’re aiming for a warmer, more conversational tone, there are better alternatives that can help soften the message while still maintaining professionalism.

Pros and Cons

Pros:

• Polite and formal: Appropriate for official correspondence.
• Clear and direct: It communicates the necessary information succinctly.

Cons:

• Impersonal: It can feel cold or detached.
• Stiff tone: This may come across as too formal for certain situations.

Please Be Advised Synonyms:

• Just a heads up!
• I wanted to let you know
• Please note
• I’d like to make you aware
• `Just so you know
• I thought you might want to know
• Just bringing this to your attention
• For your information
• I’d like to inform you
• I wanted to bring up
• I wanted to make sure you’re aware
• For your reference
• I just wanted to give you a quick update
• I’d like to remind you
• This is to inform you
• Kindly be aware
• Please take note
• Just letting you know
• I’d like to make you aware of
• Just a quick reminder
• This is to notify you
• I wanted to bring to your attention
• Please be aware
• Just to clarify
• I wanted to update you
• I’m reaching out to inform you
• I’d like to keep you in the loop
• I just wanted to give you a quick heads-up
• This is a courtesy notice
• I’m writing to make you aware
• I’d like to share that
• I wanted to ensure you’re informed
• I’m happy to let you know
• I wanted to follow up with you
• I wanted to provide you with an update

Just a heads up!

Meaning:
A casual, friendly way to give someone early notice about something important.

Explanation:
This is a more relaxed way of alerting someone to something they should know.

Example:
Just a heads up! The meeting has been moved to PM.

Best Use:
When you need to inform someone about a minor change or update.

Worst Use:
For formal or highly sensitive information.

Tone:
Friendly, informal.

I wanted to let you know

Meaning:
An empathetic way to convey important information with a sense of care.

Explanation:
This phrase adds a personal touch, making the recipient feel considered and informed.

Example:
I wanted to let you know that the deadline has been extended.

Best Use:
When delivering important updates in a considerate manner.

Worst Use:
In situations requiring a very formal tone.

Tone:
Thoughtful, warm.

Please note

Meaning:
A polite yet less formal way of directing attention to important information.

Explanation:
It’s a simple way to highlight something that requires attention, without sounding too formal.

Example:
Please note that the office will be closed tomorrow.

Best Use:
For both formal and semiformal settings.

Worst Use:
In highly casual or informal conversations.

Tone:
Professional yet approachable.

I’d like to make you aware

Meaning:
A considerate way to bring something to someone’s attention.

Explanation:
This phrase shows that you’re making an effort to ensure the person knows something important.

Example:
I’d like to make you aware that your request will be processed next week.

Best Use:
When politely providing critical information.

Worst Use:
In situations requiring brevity.

Tone:
Polite, and helpful.

Just so you know

Meaning:
A casual and approachable way to give someone important information.

Explanation:
This phrase is often used to share updates without sounding too formal.

Example:
Just so you know, I’ll be out of the office tomorrow.

Best Use:
In semiformal or friendly settings.

Worst Use:
In highly formal communications.

Tone:
Casual, conversational.

I thought you might want to know

Meaning:
A softer approach to informing someone of something important.

Explanation:
This phrase shows thoughtfulness and conveys the message in a more personable way.

Example:
I thought you might want to know that your package has been delivered.

Best Use:
When you want to keep the tone light and friendly.

Worst Use:
In situations requiring a strictly formal tone.

Tone:
Considerate, friendly.

Just bringing this to your attention

Meaning:
A polite way of highlighting something that requires the recipient’s notice.

Explanation:
This phrase introduces the information without sounding harsh or abrupt.

Example:
Just bringing this to your attention: the deadline has been moved to next Friday.

Best Use:
When you want to inform someone while maintaining a neutral tone.

Worst Use:
In highly formal or urgent communications.

Tone:
Neutral, professional.

For your information

Meaning:
A straightforward and polite way of giving someone important details.

Explanation:
This phrase is often used when you want to ensure someone is informed, without implying action is needed.

Example:
For your information, the conference schedule has been updated.

Best Use:
When sharing non-urgent but necessary information.

Worst Use:
In situations that require an immediate response.

Tone:
Neutral, professional.

I’d like to inform you

Meaning:
A formal way of giving someone a piece of important information.

Explanation:

This phrase adds a professional touch and can be used in official communications.

Example:
I’d like to inform you that the project deadline has been extended.

Best Use:
For formal or official notifications.

Worst Use:
In casual or informal settings.

Tone:
Formal, direct.

I wanted to bring up

Meaning:
A way to introduce information that requires attention, but in a gentler manner.

Explanation:
This phrase is less formal and can be used in both professional and personal conversations.

Example:
I wanted to bring up that the team meeting is postponed until next week.

Best Use:
In both professional and semiformal settings.

Worst Use:
When immediate action or urgency is required.

Tone:
Polite, and friendly.

I wanted to make sure you’re aware

Meaning:
A polite way of ensuring someone has the necessary information.

Explanation:
This phrase expresses care and concern, making sure the person is not left in the dark.

Example:
I wanted to make sure you’re aware that your application is due next week.

Best Use:
When you want to ensure someone knows something important in a gentle, considerate way.

Worst Use:
In situations where urgency or immediacy is needed.

Tone:
Warm, thoughtful.

For your reference

Meaning:
A way to introduce information for future use or consideration.

Explanation:
It indicates that the information might be useful to the recipient later, without demanding immediate action.

Example:
For your reference, I’ve attached the meeting agenda.

Best Use:
When providing supporting details or documents.

Worst Use:
When the recipient needs to take immediate action.

Tone:
Neutral, professional.

I just wanted to give you a quick update

Meaning:
A friendly and informal way to share new information.

Explanation:
This phrase is a good way to update someone without sounding overly formal or heavy.

Example:
I just wanted to give you a quick update: we’re on track to finish ahead of schedule.

Best Use:
For casual or semi-formal settings when you need to keep someone informed.

Worst Use:
In situations where a formal tone is required.

Tone:
Casual, approachable.

I’d like to remind you

Meaning:
A softer way to highlight something that requires attention is often used when the information isn’t entirely new.

Explanation:
This phrase works when you want to remind someone of something important without being too assertive.

Example:
I’d like to remind you that our meeting is at PM today.

Best Use:
When gently reminding someone of an upcoming event or task.

Worst Use:
When the reminder is critical and requires a more urgent tone.

Tone:
Gentle, considerate.

This is to inform you

Meaning:
A formal way to provide information or details.

Explanation:
It is often used in business communication when a formal tone is required but still aims to be clear and professional.

Example:
This is to inform you that the company will be closed on Monday for the holiday.

Best Use:
When the information is factual and needs to be communicated formally.

Worst Use:
In casual or informal settings.

Tone:
Formal, factual.

Kindly be aware

Meaning:
A polite and professional way to share important information.

Explanation:
This is a slightly softer variation of please be advised and works well when you want to keep the tone respectful and professional.

Example:
Kindly be aware that your submission deadline has been extended.

Best Use:
When you want to remain polite and respectful in a formal setting.

Worst Use:
In very casual settings or when a direct, informal tone is preferred.

Tone:
Polite, professional.

Please take note

Meaning:
A courteous way to encourage the recipient to pay attention to important details.

Explanation:
This phrase is a bit more formal but still relatively neutral in tone.

Example:
Please take note that all reports are due by Friday at PM.

Best Use:
In professional settings where a formal tone is required.

Worst Use:
In informal or highly casual conversations.

Tone:
Formal, neutral.

Just letting you know

Meaning:
A simple, casual way to inform someone about something important.

Explanation:
This expression is more laidback and works well when you want to keep things light while still conveying important information.

Example:
Just letting you know, I’ll be out of town next week.

Best Use:
In casual or semiformal contexts.

Worst Use:
In high stakes or formal situations.

Tone:
Informal, casual.

I’d like to make you aware of

Meaning:
A slightly formal way of letting someone know something important.

Explanation:
It expresses intention and care, ensuring the recipient is properly informed.

Example:
I’d like to make you aware of the new office policies that take effect next month.

Best Use:
When addressing a group or individual with important yet formal updates.

Worst Use:
When the information can be shared in a more relaxed or informal way.

Tone:
Professional, direct.

Just a quick reminder

Meaning:
A less formal way to remind someone about something important.

Explanation:
This phrase is often used when the recipient needs a gentle nudge about something without pressure.

Example:
Just a quick reminder that the team meeting is at AM tomorrow.

Best Use:
When sending a friendly reminder.

Worst Use:
When the reminder is critical and needs immediate action.

Tone:
Friendly, casual.

This is to notify you

Meaning:
A more formal way of notifying someone about something important.

Explanation:
This expression adds a formal tone to the communication while ensuring the recipient understands the seriousness of the message.

Example:
This is to notify you that your application has been accepted.

Best Use:
For formal notifications in business or professional settings.

Worst Use:
In informal or personal conversations.

Tone:
Formal, serious.

I wanted to bring to your attention

Meaning:
A gentle way to highlight something important.

Explanation:
This phrase is polite and nonassertive, making it ideal for situations where you want to alert someone to something without sounding too blunt.

Example:
I wanted to bring to your attention the updated safety protocols for the office.

Best Use:
When you want to convey something important but don’t want to sound too direct.

Worst Use:
When immediate action is required.

Tone:
Polite, gentle.

Please be aware

Meaning:
A slightly softer version of please be advised often used to give someone important information.

Explanation:
This phrase is a simple and respectful way to ensure someone is informed.

Example:
Please be aware that we are experiencing a delay in processing your request.

Best Use:
In formal or semiformal settings where clarity is needed.

Worst Use:
In very informal contexts.

Tone:
Neutral, polite.

Just to clarify

Meaning:
A way of ensuring that the recipient clearly understands the information being communicated.

Explanation:
This phrase is ideal for follow-up information or for situations where you want to ensure everything is understood.

Example:
Just to clarify, the meeting will start at AM, not AM.

Best Use:
When you need to confirm your understanding or offer additional detail.

Worst Use:
In situations where new information is being introduced.

Tone:
Clarifying, professional.

I wanted to update you

Meaning:
A simple and direct way to share new or updated information.

Explanation:
This phrase is often used when you’re giving the recipient the latest details or changes.

Example:
I wanted to update you on the progress of your request.

Best Use:
When you need to share the most recent changes or developments.

Worst Use:
In situations that require a more formal tone.

Tone:
Direct, informative.

I’m reaching out to inform you

Meaning:
A more personal way to notify someone of something important.

Explanation:
This phrase adds a sense of personal engagement while still providing necessary information.

Example:
I’m reaching out to inform you that your report is due by the end of the day.

Best Use:
In both formal and informal situations when you want to make communication feel more direct.

Worst Use:
In situations where brevity is key.

Tone:
Personal, considerate.

I’d like to keep you in the loop

Meaning:
A casual, yet polite way to ensure someone is informed about ongoing matters.

Explanation:
This phrase works well when you want to keep someone updated about something important without sounding overly formal.

Example:
I’d like to keep you in the loop about the changes in the project timeline.

Best Use:
For informal or semiformal updates.

Worst Use:
When the message requires a more formal or urgent tone.

Tone:
Casual, inclusive.

I just wanted to give you a quick heads-up

Meaning:
A light and friendly way to provide someone with a heads-up about an important matter.

Explanation:
This phrase is ideal for informal situations where you want to notify someone without being too formal.

Example:
I just wanted to give you a quick heads up: your meeting has been rescheduled.

Best Use:
In informal or semi-formal settings.

Worst Use:
In highly formal or urgent situations.

Tone:
Friendly, light.

This is a courtesy notice

Meaning:
A polite and formal way of letting someone know something.

Explanation:
This phrase is appropriate when you want to convey information respectfully and courteously.

Example:
This is a courtesy notice regarding your upcoming appointment.

Best Use:
For professional and formal notifications.

Worst Use:
In informal settings.

Tone:
Formal, courteous.

I’m writing to make you aware

Meaning:
A formal way of communicating something important.

Explanation:
This phrase works well when you’re sending a letter or formal email to notify someone of something they need to know.

Example:
I’m writing to make you aware of the recent policy changes.

Best Use:
In official communications that require a formal tone.

Worst Use:
In casual conversations or when urgency is required.

Tone:
Formal, professional.

I’d like to share that

Meaning:
A gentle way to communicate something important.

Explanation:
This phrase works well in both formal and informal contexts and helps soften the delivery of important news.

Example:
I’d like to share that we’re moving forward with the new project timeline.

Best Use:
When you want to share information in a clear, yet friendly manner.

Worst Use:
In situations requiring more formal language.

Tone:
Friendly, and informative.

I wanted to ensure you’re informed

Meaning:
A polite way to make sure someone is aware of something important.

Explanation:
This phrase conveys a sense of responsibility and care, ensuring the recipient has the necessary details.

Example:
I wanted to ensure you’re informed about the meeting schedule change.

Best Use:
When conveying changes or updates in a considerate way.

Worst Use:
In highly casual contexts.

Tone:
Professional, thoughtful.

I’m happy to let you know

Meaning:
A positive and friendly way to share good news or updates.

Explanation:
This phrase adds warmth to your communication and makes the message feel more personal and engaging.

Example:
I’m happy to let you know that your request has been approved.

Best Use:
When delivering positive news.

Worst Use:
For formal notifications.

Tone:
Positive, friendly.

I wanted to follow up with you

Meaning:
A polite way of revisiting an earlier topic or informing someone of new information.

Explanation:
This phrase works well in both professional and informal contexts and ensures that someone is updated.

Example:
I wanted to follow up with you regarding the status of the proposal.

Best Use:
When following up on previous conversations or tasks.

Worst Use:
In situations requiring immediate or urgent action.

Tone:
Professional, courteous.

I wanted to provide you with an update

Meaning:
A way to offer importa information clearly and concisely.

Explanation:
This phrase ensures the recipient understands that the information being shared is important and current.

Example:
I wanted to provide you with an update on the status of your application.

Best Use:
For formal or semiformal updates.

Worst Use:
In situations where a more informal tone is needed.

Tone:
Professional, direct.

Conclusion

The language you choose in your professional and personal communications can greatly influence how your message is received. While please be advised is a commonly used phrase, there are plenty of alternatives that offer a more conversational, warm, or polite way to convey important information. Whether you’re in a formal business environment or communicating in a casual setting, the key is to select a phrase that suits both the context and the relationship with the recipient.