In this article, we’ll explore 35 other ways to say “Please forward this email,” each with its meaning, example, best use, worst use, and tone. It’s important to express requests thoughtfully in professional and personal communication.
Whether you’re asking a colleague to share information or sending updates to a team, how you ask someone to forward an email can significantly affect the tone of the conversation.
What Does “Please Forward This Email” Mean?
When you say “Please forward this email,” you’re requesting that someone share the content of the email with another person or group. It’s a straightforward request, but varying how you ask can add politeness, warmth, or professionalism to your communication.
When to Use “Please Forward This Email”
You would use a variation of “Please forward this email” when you want someone to send an email to a person or a group who needs to see it. This could be for sharing updates, passing along documents, or asking for approval.
Is It Professional/Polite to Say “Please Forward This Email”?
While “Please forward this email” is professional, sometimes a softer or more formal tone can be more appropriate. How you phrase your request can make your email feel more personal, polite, or urgent, depending on the situation.
Pros and Cons of “Please Forward This Email”
Pros:
- Clear and direct
- Efficient
- Universally understood
Cons:
- May sound too blunt or mechanical
- Lacks warmth in certain contexts
Please Forward This Email Synonyms:
- “Could You Please Share This Email?”
- “Would You Mind Forwarding This Email?”
- “Please Pass Along This Email”
- “Can You Kindly Forward This?”
- “Would You Be So Kind as to Forward This Email?”
- “Please Send This on to [Name/Team]”
- “Can You Forward This to [Name/Team]?”
- “Would You Please Forward This to [Name]?”
- “Kindly Pass This Along to [Name]”
- “Please Make Sure This Gets Forwarded to [Name]”
- “Can You Please Send This to [Recipient]?”
- “Would You Be Able to Forward This Email?”
- “Please Ensure This Is Forwarded to [Name/Team]”
- “Would You Kindly Forward This to [Name]?”
- “Please Direct This to [Name/Group]”
- “Could You Please Send This Over to [Name]?”
- “Please Send This to the Relevant Parties”
- “Can You Share This with [Recipient]?”
- “Would You Mind Sending This to [Name]?”
- “Could You Forward This to the Team?”
- “Would You Be So Kind to Forward This to [Name]?”
- “Please Forward This to Anyone Who Needs It”
- “Please Pass This Along to the Right Person”
- “Please Ensure This Reaches [Name]”
- “Could You Please Send This Over to the [Department/Team]?”
- “Can You Please Send This to [Name] for Their Review?”
- “Would You Mind Sending This Over to [Team/Person]?”
- “Please Distribute This to the Team”
- “Could You Direct This to [Recipient]?”
- “Can You Forward This to the Appropriate Department?”
- “Would You Kindly Send This to the Right Person?”
- “Please Make Sure This Gets to [Name/Group]”
- “Could You Send This Over to the Relevant Person?”
- “Would You Be Able to Forward This to [Name]?”
- “Can You Please Distribute This?”
“Could You Please Share This Email?”
Meaning:
A polite request to ask someone to share the email.
Explanation:
This is a respectful way to ask for a forwarded email. It sounds formal yet not overly stiff, making it ideal for professional communication.
Example:
“Could you please share this email with the team for their input?”
Best Use:
When communicating with colleagues or clients you want to appear considerate.
Worst Use:
In urgent situations where more direct language is required.
Tone:
Polite, respectful, and slightly formal.
“Would You Mind Forwarding This Email?”
Meaning:
A more casual way to request someone to forward an email, adds a sense of politeness.
Explanation:
By using “Would you mind,” this phrasing softens the request, making it less direct and more conversational.
Example:
“Would you mind forwarding this email to John for his review?”
Best Use:
When you want to be polite without sounding too formal.
Worst Use:
When the task is urgent and needs to be done immediately.
Tone:
Friendly, polite, considerate.
“Please Pass Along This Email”
Meaning:
A casual, polite way to ask someone to forward an email.
Explanation:
This phrasing is informal yet polite and works well in less formal settings. It conveys a sense of ease and approachability.
Example:
“Please pass along this email to the marketing team for their comments.”
Best Use:
For informal or internal communication.
Worst Use:
In formal business situations where professionalism is paramount.
Tone:
Casual, approachable.
“Can You Kindly Forward This?”
Meaning:
A polite request asking someone to forward an email.
Explanation:
Using “kindly” adds a touch of formality, making this phrase suitable for professional contexts where politeness is essential.
Example:
“Can you kindly forward this to the CEO for approval?”
Best Use:
In business communication when you need to remain courteous.
Worst Use:
In very casual conversations where a softer tone would be better.
Tone:
Courteous, professional.
“Would You Be So Kind as to Forward This Email?”
Meaning:
A very formal and highly respectful way to request forwarding an email.
Explanation:
This phrasing is quite polite and formal. It’s often used when addressing someone senior or in formal settings, ensuring that the request is presented with the utmost respect.
Example:
“Would you be so kind as to forward this email to the entire department?”
Best Use:
In formal communications with higher-ups or in more structured professional environments.
Worst Use:
In casual settings or when talking to a peer.
Tone:
Very formal, respectful, and polite.
“Please Send This on to [Name/Team]”
Meaning:
A straightforward way to request the email be forwarded to a specific person or team.
Explanation:
This is a clear and simple instruction that works well when you need to direct the email to a specific individual or group.
Example:
“Please send this on to Sarah for her review.”
Best Use:
When you need someone to forward the email to a particular recipient quickly.
Worst Use:
In formal settings where you want to soften the request.
Tone:
Direct, clear, and professional.
“Can You Forward This to [Name/Team]?”
Meaning:
A polite but direct request to forward the email.
Explanation:
This phrasing is less formal but still polite. It’s useful when the person you are asking is in a peer position or you’re familiar with them.
Example:
“Can you forward this to the project team for their feedback?”
Best Use:
When you want something done quickly but want to remain polite.
Worst Use:
In formal settings or with superiors where a more respectful tone is necessary.
Tone:
Direct but polite.
“Would You Please Forward This to [Name]?”
Meaning:
A polite request that maintains a professional tone while addressing a specific recipient.
Explanation:
Adding “please” makes this request more respectful, and specifying the recipient adds clarity.
Example:
“Would you please forward this to David for his approval?”
Best Use:
When sending a document for review to a specific person.
Worst Use:
In casual conversations where directness would be better.
Tone:
Polite, professional.
“Kindly Pass This Along to [Name]”
Meaning:
A formal yet courteous request to pass the email to someone else.
Explanation:
The use of “kindly” softens the request, making it sound considerate without being overly formal.
Example:
“Kindly pass this along to the HR team for their feedback.”
Best Use:
In professional contexts where you want to maintain politeness but aren’t aiming for formality.
Worst Use:
When dealing with urgent matters where a more direct request would be better.
Tone:
Polite, respectful, and formal.
“Please Make Sure This Gets Forwarded to [Name]”
Meaning:
A request with a bit more emphasis, ensuring that the task is completed.
Explanation:
This phrasing stresses that the task should be handled promptly, making it useful when timing is important.
Example:
“Please make sure this gets forwarded to the CEO by the end of the day.”
Best Use:
When you need to ensure that the email is forwarded quickly.
Worst Use:
In casual settings where a softer approach would be more fitting.
Tone:
Direct, assertive.
“Can You Please Send This to [Recipient]?”
Meaning:
A polite request to send the email to a specific person.
Explanation:
Simple and direct, this phrase maintains a polite tone while still asking for action.
Example:
“Can you please send this to Tom for his approval?”
Best Use:
For clear and direct communication with colleagues or clients.
Worst Use:
When you need a more formal or respectful tone.
Tone:
Polite, direct.
“Would You Be Able to Forward This Email?”
Meaning:
A polite inquiry about whether the person can act.
Explanation:
This phrasing softens the request by asking if the person can forward the email, making it more flexible.
Example:
“Would you be able to forward this email to our external partners?”
Best Use:
When you want to be polite leave room for the recipient’s discretion.
Worst Use:
In urgent situations where immediate action is required.
Tone:
Polite, considerate.
“Please Ensure This Is Forwarded to [Name/Team]”
Meaning:
A slightly more directive request, ensuring the email is forwarded.
Explanation:
This phrasing emphasizes the importance of the task and can be useful when you want to make sure the action is completed without delay.
Example:
“Please ensure this is forwarded to the marketing team for approval.”
Best Use:
In formal or business settings where the action is important.
Worst Use:
In casual communication where a more relaxed tone is needed.
Tone:
Professional, assertive.
“Would You Kindly Forward This to [Name]?”
Meaning:
A very polite request, often used in formal or professional settings.
Explanation:
This phrasing adds an extra layer of politeness, using “kindly” to soften the request.
Example:
“Would you kindly forward this to our legal department for their review?”
Best Use:
When dealing with superiors or in formal situations.
Worst Use:
In informal or casual communication.
Tone:
Formal, very polite.
“Please Direct This to [Name/Group]”
Meaning:
A polite way to ask someone to send the email to the correct recipient.
Explanation:
“Direct” gives a sense of guidance, often used when there’s a need for action but without the urgency of “forwarding.”
Example:
“Please direct this to the sales team for follow-up.”
Best Use:
In formal or professional settings where clarity and direction are important.
Worst Use:
When a more casual tone is needed.
Tone:
Clear, professional.
“Could You Please Send This Over to [Name]?”
Meaning:
A polite request to ask someone to forward the email.
Explanation:
This phrasing is slightly less formal and suggests a casual tone while still being respectful. It’s appropriate for most workplace interactions.
Example:
“Could you please send this over to Jason for his feedback?”
Best Use:
For emails in a professional context, especially when the recipient is a colleague.
Worst Use:
In more formal situations where a more respectful tone would be required.
Tone:
Polite, and approachable.
“Please Send This to the Relevant Parties”
Meaning:
A general request to forward the email to the appropriate individuals or group.
Explanation:
This is an excellent option when you don’t know exactly who should receive the email but want it forwarded to the right people.
Example:
“Please send this to the relevant parties for their review.”
Best Use:
When you need someone to distribute the email to various recipients.
Worst Use:
When you’re addressing a specific individual and not a group.
Tone:
Professional, neutral.
“Can You Share This with [Recipient]?”
Meaning:
A simple request to ask someone to pass along the email.
Explanation:
“Share” sounds more collaborative than “forward,” making it suitable for less formal situations or internal communication.
Example:
“Can you share this with Mark so he can provide his comments?”
Best Use:
When you’re working with colleagues on a shared task or project.
Worst Use:
In very formal settings where you need a more respectful or urgent tone.
Tone:
Casual, collaborative.
“Would You Mind Sending This to [Name]?”
Meaning:
A gentle request asking if the recipient can forward the email.
Explanation:
This phrasing adds a layer of politeness by using “Would you mind,” which softens the request. It’s especially effective when the task is not urgent.
Example:
“Would you mind sending this to Sarah for her feedback?”
Best Use:
In less formal settings, or when you want to sound considerate.
Worst Use:
In urgent situations where immediate action is needed.
Tone:
Polite, casual.
“Could You Forward This to the Team?”
Meaning:
A direct yet polite request to forward an email to a group.
Explanation:
This phrase is straightforward and works well when you want the email to go to a group of people, such as a team or department.
Example:
“Could you forward this to the team for their input?”
Best Use:
When addressing a team or group, you need to ensure everyone gets the message.
Worst Use:
In situations where you need to direct the email to an individual.
Tone:
Direct, clear.
“Would You Be So Kind to Forward This to [Name]?”
Meaning:
A polite, somewhat formal way to request someone to forward an email.
Explanation:
This is an extra-polite version of a request, commonly used in formal communication or when speaking to superiors.
Example:
“Would you be so kind as to forward this to our external partner for further review?”
Best Use:
When you want to convey respect and formality in a business setting.
Worst Use:
In informal or casual conversations.
Tone:
Very formal, and respectful.
“Please Forward This to Anyone Who Needs It”
Meaning:
A general request to forward the email to the people who should see it.
Explanation:
This version offers flexibility, letting the recipient determine who the right audience is for the email.
Example:
“Please forward this to anyone who needs it for tomorrow’s meeting.”
Best Use:
In situations where you’re unsure about the exact recipients but want to ensure the relevant people receive it.
Worst Use:
When the email needs to go to a specific person or group.
Tone:
Neutral, flexible.
“Please Pass This Along to the Right Person”
Meaning:
A request to send the email to the appropriate recipient.
Explanation:
This phrasing emphasizes that the email should reach the right person, which can be helpful if the recipient isn’t sure who that is.
Example:
“Please pass this along to the right person in the HR department.”
Best Use:
When you’re not sure who specifically should get the email but want to make sure it goes to the right person.
Worst Use:
In situations where the recipient already knows who should receive it.
Tone:
Professional, polite.
“Please Ensure This Reaches [Name]”
Meaning:
A polite, slightly more urgent way to ask someone to forward the email.
Explanation:
The word “ensure” adds a level of importance, making it clear that the task should be completed.
Example:
“Please ensure this reaches Mark by the end of the day.”
Best Use:
When you want to make sure the email is forwarded without delay.
Worst Use:
In casual or non-urgent situations where a softer request is preferable.
Tone:
Direct, slightly formal.
“Could You Please Send This Over to the [Department/Team]?”
Meaning:
A polite request to forward the email to a department or team.
Explanation:
This version works when you need to send the email to a whole team or group but want to keep the tone polite and respectful.
Example:
“Could you please send this over to the marketing team for their thoughts?”
Best Use:
When addressing a team or department within your organization.
Worst Use:
When the email needs to go to an individual rather than a group.
Tone:
Polite, professional.
“Can You Please Send This to [Name] for Their Review?”
Meaning:
A specific request for forwarding an email to a particular person for their opinion or approval.
Explanation:
This version clearly defines the action that needs to be taken, helping to direct the task to the right person.
Example:
“Can you please send this to Mark for his review?”
Best Use:
When you need feedback or approval from a specific person.
Worst Use:
In situations where a team or group is needed to act instead of an individual.
Tone:
Direct, polite.
“Would You Mind Sending This Over to [Team/Person]?”
Meaning:
A gentle, considerate request to send the email to someone else.
Explanation:
This phrasing is softer, which makes it suitable when you’re unsure if the person can easily forward the email.
Example:
“Would you mind sending this over to John for his input?”
Best Use:
When making a polite, non-urgent request in a less formal context.
Worst Use:
When urgency is required the request needs to be more direct.
Tone:
Polite, casual.
“Please Distribute This to the Team”
Meaning:
A polite and formal request to forward the email to a group or team.
Explanation:
This version is professional and clear, typically used in business or formal settings when you need to send information to a team.
Example:
“Please distribute this to the team before the meeting tomorrow.”
Best Use:
In a professional setting when information needs to be shared within a team.
Worst Use:
In informal settings or when sending to an individual.
Tone:
Professional, clear.
“Could You Direct This to [Recipient]?”
Meaning:
A polite request to send the email to the appropriate person.
Explanation:
This phrasing uses “direct” to emphasize guidance and clarity, making it suitable for directing someone to the right recipient.
Example:
“Could you direct this to Sarah in accounting?”
Best Use:
When the recipient is unsure about who should receive the email.
Worst Use:
In casual conversations where a softer tone is needed.
Tone:
Clear, polite.
“Can You Forward This to the Appropriate Department?”
Meaning:
A polite request to forward the email to the right department or team.
Explanation:
This version is useful when you’re not sure who in the company should receive the email but want to make sure it goes to the right place.
Example:
“Can you forward this to the appropriate department for their input?”
Best Use:
When the email needs to go to a department rather than an individual.
Worst Use:
When you already know the specific recipient.
Tone:
Professional, respectful.
“Would You Kindly Send This to the Right Person?”
Meaning:
A polite and respectful way to ask someone to forward an email to the correct person.
Explanation:
By adding “kindly,” this phrase is softened, making the request sound polite and respectful.
Example:
“Would you kindly send this to the right person in HR for processing?”
Best Use:
When dealing with formal communication or when addressing a superior.
Worst Use:
In casual settings where a simpler phrasing would suffice.
Tone:
Very polite, and formal.
“Please Make Sure This Gets to [Name/Group]”
Meaning:
A polite but slightly more urgent request to forward an email to someone.
Explanation:
The phrase “make sure” suggests a level of responsibility, conveying a sense of importance without being overly forceful.
Example:
“Please make sure this gets to the accounting team by the end of the day.”
Best Use:
In situations where timely forwarding is important.
Worst Use:
When the request is not urgent a softer tone is preferable.
Tone:
Professional, polite but urgent.
“Could You Send This Over to the Relevant Person?”
Meaning:
A polite request to ensure the email reaches the appropriate individual.
Explanation:
This version is effective when you don’t know exactly who the relevant person is but want the email to go to the right individual.
Example:
“Could you send this over to the relevant person in the legal department?”
Best Use:
When the recipient is unsure who should receive the message.
Worst Use:
In situations where you need to specifically name the recipient.
Tone:
Neutral, polite.
“Would You Be Able to Forward This to [Name]?”
Meaning:
A polite way to ask someone if they can forward an email.
Explanation:
This phrasing is gentle and respectful, making it ideal for more formal or professional contexts.
Example:
“Would you be able to forward this to Tom for his review?”
Best Use:
When you’re making a polite request in a business setting.
Worst Use:
In very casual or urgent situations.
Tone:
Polite, formal.
“Can You Please Distribute This?”
Meaning:
A clear and concise way to ask someone to forward the email.
Explanation:
“Distribute” is often used in a workplace or formal setting to request that an email be shared with a group.
Example:
“Can you please distribute this to the department heads for their input?”
Best Use:
In professional settings when you need to send something to a group.
Worst Use:
In informal or personal emails.
Tone:
Direct, professional.
Conclusion
The key is to choose the phrasing that best matches your communication style and the urgency of the request. By doing so, you can ensure that your message is both clear and respectful, making your requests easier to fulfill.
When it comes to asking someone to forward an email, the phrasing you use can set the tone and shape the recipient’s response. Whether you’re aiming for a polite, formal, or casual tone, these 35 alternatives provide a wide range of options to suit different situations.
